Forms | Records and Registration

Please read the instructions carefully, answer ALL questions, and get ALL signatures before bringing or mailing your form to The Office of Records and Registration.

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Title	Description	Signature(s)
AP Rejection Form	Students may reject AP credit by filling out and submitting this online form via Qualtrics.	Student (Digital)
Audit Course	Students desiring to audit courses must obtain permission from the Registrar by submitting this online form via Qualtrics.	Student (Digital)
Authorization to Disclose Education Information	A written consent form the student signs which gives the College the right to disclose their education records to the authorized recipient.	Student
Change of Address and Preferred Name on PAWS	Students can change their addresses and preferred name under the “Personal Information” section of the PAWS Student Center.
Change of Name	Students can change their name with appropriate documentation. Names cannot be changed after graduation without a court order.	Student
Change of Gender	Students can request a gender change to reflect legal or biological gender identity change on records with appropriate documentation.	Student
Undergraduate Change of Major	Students must submit this form with the proper signatures when required to change their Program/Plan (Change of Major). Downloading the form will enable you to fill out the form on your computer. Please consult a full list of majors and specializations prior to completing the form by clicking here.	Student Department Chair(s)
Undergraduate Course Authorization	Students may obtain advanced approval to enroll in course(s) at another college or university and ensure that if successfully completed, will be accepted for transfer credit.	Academic Evaluator Department Chair (for Major Credit)
Replacement Diploma Request Form	Students may request a replacement diploma.	Student
Enrollment Verification	Students may request an Enrollment/ Attendance Verification Letter on PAWS. Students are encouraged to attach to the certificate the Director of Records & Registration’s letter notifying Guarantors and Lenders that the NSC serves as The College’s official agent for all degree and enrollment verifications.	Executive Director Letter
Graduation Application	Students can apply for Graduation on PAWS starting August 2009.
Independent Study or Mentored Research Enrollment Form	Students must submit this form at the time of registration. A copy of the Independent Study or Mentored Research proposal must accompany this form.	Student Faculty Sponsor Department Chair
Interdisciplinary Concentration	Every TCNJ Student must complete a liberal learning breadth requirement in order to graduate. This can be done through a list of concentrations found here.	Student Concentration Sponsor Major Advisor
Application of Self-Designed Concentration	Students also have the option to complete their liberal learning breadth requirement by self-designing their own interdisciplinary concentration.	Student Major Advisor(s) Coordinator for Self-Designed Concentrations
Internship Enrollment Form	Students must submit this form at the time of registration.	Student Faculty Supervisor Department Chair Assistant Dean
Application for Minor or Course of Study	Students must submit this form at least one semester before graduation. Please consult a full list of minors and courses of study prior to completing the form. The full list can be found here. This form is a fillable PDF. If downloaded, responses can be entered directly into the PDF document.	Student Department Chair
International Exchange Course Form	Students must submit this form the semester prior to their exchange. Upon completion of your courses, an official transcript must be sent directly to our office.	Student
TCNJ Study Center/Domestic Off-Campus Form	Students must submit this form during the semester before studying off-campus.	Student
New Jersey Dream Act	Students who have a status of undocumented and are requesting in-state tuition rates must complete this form.	Student
Repeat of Course Authorization Form	Student must submit this form to repeat a course after the second time at which permission is needed by corresponding departments.	Student Department Chair (Major) Department Chair (Offering)
Repeat of Course Notification Form	Students must submit this form to re-calculate their GPA.	Student
Residency Analysis Form	The College of New Jersey requests this information for the purpose of determining residence classification pursuant to New Jersey Statute 18A:62.4 (residency requirement) and N.J.S.A. 18A:62.4.1 (resident tuition for military personnel).	Student
Self-Designed Major Application	Students interested in earning a degree in an area of study that is not currently offered by the college may propose a self-designed major. A student must have a cumulative grade point average (GPA) of at least 3.0 to be eligible to submit a proposal.	Student Major Advisor (1) [Principal Mentor] Major Advisor (2) Department Chair (1) Department Chair (2) Department Chair (3) Self-Designed Major Committee Chair
Special Arrangement Form	This special arrangement form must be submitted directly by the academic department to the office of Records and Registration at the time of registration.	Student Instructor Department Chair Assistant Dean
Student Privacy Form	Students may submit this form to rescind authorization for the release of personal “Directory Information”.	Student
Transcript Request Form (paper) Transcript Request Form (online)	Students may request “official” academic transcripts.
Ungraded Option	Students must designate a course as “Ungraded Option” by the withdrawal deadline for the semester.	Student
Voter Registration Application	Eligible students may register to vote.
Withdrawal Request Forms: Course Withdrawal Semester Leave of Absence Form (Fall 2018) College Withdrawal Form (Fall 2018)	While an advisor’s approval is not required, students are encouraged to be proactive by seeking academic advisement before withdrawing from a course or the College. **The “College Withdrawal” and “Leave of Absence” are online-forms and should be completed by the student on a computer.	Student (digital)

Graduate Studies