Records and Registration Forms
Students should use the following instructions: Instructions for Submission of pdf Forms along with their department/school guidelines, to download, save, complete, save, and then send forms as email attachments to the appropriate faculty and/or chair for approval. The department/school will provide enrollment information to R&R for processing or the department (chair)/school (associate/assistant dean) email may be used for approval in place of a signature on any R&R form.
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AP Rejection Form
Students may reject AP credit by filling out and submitting this online form via Qualtrics.
Authorization to Disclose Education Information (FERPA)
A written consent form the student signs which gives the College the right to disclose their education records to the authorized recipient.
Change of Address and Preferred Name on PAWS
Students can change their addresses and preferred name under the “Personal Information” section of the PAWS Student Center.
Change of Gender
Students can request a gender change to reflect legal or biological gender identity change on records with appropriate documentation.
Change of Major (undergraduate)
Students must submit this form with the proper signatures when required to change their Program/Plan (Change of Major). Downloading the form will enable you to fill out the form on your computer.
Undergraduate Change of Major Form
*Please consult a full list of majors and specializations prior to completing the form by clicking here.*
*Additional information can be found at Change of Major Information
Change of Minor or Course of Study
Students must submit this form at least one semester before graduation. Please consult a full list of minors and courses of study prior to completing the form. The full list can be found here. This form is a fillable PDF. If downloaded, responses can be entered directly into the PDF document.
Change of Plan/Program (graduate)
Students must submit this form with the proper signatures when required to change their Program/Plan (Change of Major). Downloading the form will enable you to fill out the form on your computer.
Change of Preferred Name (via PAWS)
Students can change their preferred name under the “Personal Information” section of the PAWS Student Center.
Change of Primary Name
Students can change their name with appropriate documentation. Names cannot be changed after graduation without a court order.
Course Withdrawal
Course withdrawals can be completed in PAWS. While an advisor’s approval is not required, students are encouraged to be proactive by seeking academic advisement before withdrawing from a course. Click this link for more information: Course Withdrawal
College Withdrawal
**The “College Withdrawal” and “Leave of Absence” are online-forms and should be completed by the student on a computer.
- Follow the instructions on our College Withdrawal/Leave of Absence page
Completion of a TCNJ Graduate Certificate Program
Students may request a completion of a graduate certificate program
Course Authorization (Graduate)
Students may obtain advanced approval to enroll in course(s) at another college or university, for more information please visit Forms Graduate Studies
Course Authorization (Undergraduate)
Students may obtain advanced approval to enroll in course(s) at another college or university and ensure that if successfully completed, will be accepted for transfer credit.
Diploma Replacement Request Form
Students may request a replacement diploma.
Enrollment Verification
Students may request an Enrollment/ Attendance Verification Letter on PAWS. Students are encouraged to attach to the certificate the Director of Records & Registration’s letter notifying Guarantors and Lenders that the NSC serves as The College’s official agent for all degree and enrollment verifications.
Graduate Certificate in Gender and Sexuality Studies Application
Students can apply for a Certificate in Gender and Sexuality Studies
Application for Graduate Certificate in Gender and Sexuality Studies
Graduate Student Enrollment in Undergraduate Course
Graduation Application
Students can apply for Graduation on PAWS starting August 2009.
Independent Study/Independent Research Enrollment Form
Students must submit this form (including a summary of the proposal) at the time of registration.
Interdisciplinary Concentration
Undergraduate students may choose to fulfill Liberal Learning requirements through an interdisciplinary concentration. More information is available here.
International Exchange Course Form
Students must submit this form the semester prior to their exchange. Upon completion of your courses, an official transcript must be sent directly to our office.
Internship Enrollment Form
Students must submit this form at the time of registration.
Leave of Absence
**The “College Withdrawal” and “Leave of Absence” are online-forms and should be completed by the student on a computer.
- Follow the instructions on our College Withdrawal/Leave of Absence page.
While an advisor’s approval is not required, students are encouraged to be proactive by seeking academic advisement before withdrawing from a course or the College. Click this link for more information: Leave of Absence
New Jersey Dream Act
Students who have a status of undocumented and are requesting in-state tuition rates must complete this form.
Permission to Audit Course
Students desiring to audit courses must obtain permission from the Registrar by submitting this online form via Qualtrics.
Repeat of Course Authorization (permission to repeat after the second time)
Student must submit this form to repeat a course after the second time at which permission is needed by corresponding departments.
Repeat of Course Notification (to re-calculate GPA)
GPA recalculations occur regularly after the end of the semester. Students whose GPA has not been updated may submit this form.
Residency Analysis Form
The College of New Jersey requests this information for the purpose of determining residence classification pursuant to New Jersey Statute 18A:62.4 (residency requirement) and N.J.S.A. 18A:62.4.1 (resident tuition for military personnel).
Self-Designed Concentration
Students also have the option to complete their liberal learning breadth requirement by self-designing their own interdisciplinary concentration.
Self-Designed Major
Students interested in earning a degree in an area of study that is not currently offered by the college may propose a self-designed major. A student must have a cumulative grade point average (GPA) of at least 3.0 to be eligible to submit a proposal.
Special Arrangement Form
This special arrangement form must be submitted directly by the academic department to the office of Records and Registration at the time of registration.
Student Privacy (Authorization to Withhold Directory Information)
Students may submit this form to rescind authorization for the release of personal “Directory Information”.
TCNJ Study Center/Domestic Off-Campus Study
Students must submit this form during the semester before studying off-campus.
Transcript Request (Students who attended prior to 2000 Only)
Students who attended TCNJ from 2000 forward should request a transcript via PAWS
Transcript Request Form (paper)
Transcript Request Form (online)
Undergraduate Student Enrollment in Graduate Course
Ungraded Option
Students may apply for the Ungraded Option using this form. Please download and save the form to your desktop. Complete the form and type your name in the signature box, save, and then send the form as an email attachment to recreg@tcnj.edu. Your evaluator will review the form, review your record to see if you meet the criteria, and email you the decision via your TCNJ email address. For more information please visit Ungraded Option Policy
Voter Registration Application
Eligible students may register to vote.